Dear United retiree,
At the end of 2017, we began to collect any federal and state withholding taxes that apply to your pass travel income via quarterly invoices. The next invoice will be sent in June for any taxable pass travel from February 1, 2018, through April 30, 2018. Keep in mind, if you do not have any taxable pass travel during a particular fiscal quarter, you will not receive an invoice.
If your eligible taxable pass riders have completed pass travel, you will receive a quarterly invoice via the U.S. Postal Service to the mailing address United has on file. These invoices will request payment of the calculated withholding tax. You will need to pay the invoiced amount by check or money order to the address specified on the invoice, be sure to include your payment coupon from your invoice to ensure timely posting of your payment. Failure to pay an invoice may result in a suspension of your pass travel privileges until the invoice is paid.
It’s very important that your mailing address is up to date. If you want to verify or make a change, use the “Update Mailing Address” link in the Detail Summary section of the Dependent Management page. Note: You will be redirected to the Your Benefits Resources website to enter your changes. See page 6 of the W-2 pass travel tax reporting and billing user guide to learn more.
Billing schedule:
|
Flown Travel Date Invoice Delivered by Date Payment Due Date |
||
|
Nov 1 through Jan 31 |
Mar 10 |
Apr 15 |
|
Feb 1 through Apr 30 |
Jun 10 |
Jul 15 |
|
May 1 through Jul 31 |
Sep 10 |
Oct 15 |
|
Aug 1 through Oct 31 |
Dec 10 |
Jan 15 |
Helpful resources:
Visit our W-2 Pass Travel Tax Reporting page for a complete list of resources and tools including:
- The announcement letter sent to retirees and early out participants
- Frequently asked questions
- A video tutorialof the changes in employeeRES
- Quarterly invoice example
- User guidewith:
- Sample screenshots of what you can expect to see in employeeRES
- Sample screenshots of the imputed income calculator
- User guideof how to view and print your invoice from the Your Benefits Resources website
Still need assistance?
Contact the Employee Travel Center:
- Use Help Hubto submit an inquiry
- Call 1-877-UAL-ESC9 (from the U.S.) or 1-847-UAL-ESC9 (outside the U.S.)
o Hours: 7:00 a.m. to 7:00 p.m. Central Time, 7 days a week
o Say “employee travel” then “travel questions” to speak to a representative
Thank you,
Employee Travel Center